Technology

             My organization uses many different types of office automation and group collaboration software. This memorandum will describe the office automation and group collaboration software used in my office. In addition, it will provide an analysis of the advantages and disadvantages of all the software mentioned.
             My office consists of 20 people, all of which must use office automation software to perform their jobs. In this part of the organization, the specific types of office automation software consist of procurement desktop (oracle software), automatic time and attendance software (Quicktime), electronic messaging, more specifically electronic mail, and Microsoft Word. The only collaborative software used in this branch is video conferencing, more specifically room system.
             The advantage associated with procurement desktop is it saves time. This program
             allows the user to create a solicitation, from a template that has already been created, allows bidders to place their bids in an electronic format which is attached to the solicitation, and finally it allows the user to receive these bids electronically and create a contract from the solicitation that was already created.. Without a program such as this, the end user would not only have to create a solicitation by determining the appropriate clauses to use (by using the Federal Acquisition Regulations), but they would have to mail the solicitation out to the prospective bidders, and then retype the winning contractor's information into the final contract document. An additional time saving advantage this system offers is it builds off the original document. Every time a modification is issued to the contract, it keeps the pertinent information in memory so you do not have to retype it again (i.e. the contractor's name, the contract number, the amount previously obligated and more).
             The disadvantages to this system are it is an internet based program, it does not al...

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