Technology
My organization uses many different types of office automation and group collaboration software. This memorandum will describe the office automation and group collaboration software used in my office. In addition, it will provide an analysis of the advantages and disadvantages of all the software mentioned. My office consists of 20 people, all of which must use office automation software to perform their jobs. In this part of the organization, the specific types of office automation software consist of procurement desktop (oracle software), automatic time and attendance software (Quicktime), electronic messaging, more specifically electronic mail, and Microsoft Word. The only collaborative software used in this branch is video conferencing, more specifically room system. The advantage associated with procurement desktop is it saves time. This program allows the user to create a solicitation, from a template that has already been created, allows bidders to place their bids in an electronic format which is attached to the solicitation, and finally it allows the user to receive these bids electronically and create a contract from the solicitation that was already created.. Without a program such
By having a group of people meet via video conferencing cuts down on the cost of travel, thereby saving money. In addition, using electronic mail saves paper and postage. Electronic mail allows the user to communicate any time of day. Only one user can view the document at any given time. as this, the end user would not only have to create a solicitation by determining the appropriate clauses to use (by using the Federal Acquisition Regulations), but they would have to mail the solicitation out to the prospective bidders, and then retype the winning contractor's information into the final contract document. This has the same advantage of meeting in person. The disadvantage is trying to coordinate schedules so that people on the west coast can attend the conference at the same time as people on east coast. The disadvantages to using electronic mail are if you make an error and send a document to the wrong person, once you have pushed the send button there is no way to retrieve the document. Electronic mail also allows the user to send multiple documents at once, simply by adding attachments to the message. COLLABORATIVE SOFTWARE The advantages to using collaborative software, such as video conferencing, are it saves time and money. The following are just some of the advantages of MS Word. The advantages associated with the automated time and attendance software is it allows multiple users to log in their time simultaneously, reduces the error rate, and saves paper. If everyone were in the same room together, time differences would not matter.
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