Meetings are events in which much communication takes place. Speakers disperse information and attendees exchange ideas. To hold successful meetings, the leader must have communication strategies that promote free flow of information. Members of team B have experience in various types of business meetings such as routine team meetings, cross-functional team meetings, weekly departmental standup meetings, and quarterly corporate status meetings. Regardless of the nature of the meeting, every successful meeting uses a set of communication steps to achieve effectiveness. These steps include careful planning, proactive facilitating, extensive accommodating and detailed following up. Useful communication strategies will ensure the success of a meeting.
             The meeting planner should use email to communicate various aspects of the event. He or she should hold a virtual discussion to evaluate if the meeting is necessary, and to compare the foreseeable costs such as money and time, to the potential benefits. If the costs outweigh the benefits, consider alternative options such as conference calls, one-on-one conversations, and Internet alternatives such as WebEx. Sending out email invitations is a fast means to spread the words about the meeting. The planner can also use email to solicit questions for discussion during the meeting. Email is a useful communication tool for planning a meeting.
             The agenda is the written plan necessary for an effective meeting. It details every step the facilitator follows, from commencement to adjournment. The information should include the names of participants, date, time, and the location. The agenda should convey clearly the purpose of the meeting, the topics in the order they will be discussed, and the desired outcome. A very important detail on the agenda is the length of each presentation or speech. Specific time slots allow the speakers to prepare material of the proper length. All the specific details on...