Word ProcessingEquipment or Concept
WORD PROCESSING-EQUIPMENT OR CONCEPT? Increasing administrative costs in recent years have made the production of business communications a major expense and one that will continue to rise. One way to help control the cost of business communications is to make the processing of documents more effective and efficient through the use of current technology. Word processing equipment has been around for more than twenty years. However, during the last decade it has really made an impact on the business world. There are two major contributing factors to this increased impact. The first is technological advances made in the area of equipment manufacturing. The second, and just as important, is the acceptance of the concept of word processing as a system rather than just a piece of hardware. Word processing first appeared in the business environment on a widely distributed basis in 1964. Since that time, the question, "What is word processing?" has been heard all over the country. When this question is asked, it is usually aimed primarily at hardware. But word processing should not be thought of as a piece of equipment; rather it is a concept for improving the efficiency of producing busi
The next question is usually, "How does word processing actually work?" Very simply stated, text material can be stored and retrieved later for manipulation during revision cycles. No single type of equipment, therefore, is the best for all situations. This process eliminates the need for lengthy rekeying due to errors or changes in the document. Procedures Procedures are the backbone of any word processing system. Operator's manual The operator's manual should include equipment, system, and document information as well as office standards. Author's manual The author's manual should include a detailed system description, along with instructions on how to submit work and what can be expected of the system. In the tangible area there are seven basic background skills that are necessary:Fast and accurate keyboardingTranscription of dictationProofreadingGrammatical skillsUse of resource materialsMathematicsConcepts and theory of word processingIntangible personality traits represent a large area of qualifications that are just as necessary:A service attitude-proffesional, businesslike, cooperative, and positiveA sense of humorAptitude for machinesAbility to concentrateGood logical problem-solving skillsStabilityResponsibility, sense of pride in workGood team attitude, respect for standard proceduresThis formula is not foolproof; an individual with these qualifications still may not make a good word processing operator. cnBibliography Works Cited"Venice" Encyclopedia of Britannica Online. The complexity of text editing and manipulation should be determined for each of these categories. However, an individual possessing these skills is certainly a well-qualified applicant for word processing positions and could be an asset to your word processing system. These benefits can only be gained, however, by using the three tools discussed earlier to build your word processing system. Automation is not a panacea in itself. Because of increases technology, it is very important to control this area, and the only way to do that is through a systematic procedural approach. Word processing personnel actually produce the result, using procedures and the equipment. Reductions of processing or keyboarding time and increases in quality and accuracy are the most important benefits to be gained from word processing.
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