the agenda communicate to the participants how the meeting is organized and how participants will use their time productively. The agenda is an informative piece of communication for all the attendees of a meeting.
             An important thing to remember when planning a meeting is to allow enough time to cover all the intended topics. Besides the new topics, there may be reports on old tasks. For recurring meetings, sticking to a set format will help attendees follow the proceedings. Margaret Bayless (2004) suggests the following:
             To make meetings more efficient, organize the agenda to group all announcements together at the meeting's beginning, put all items requiring decisions in the meeting's middle, and leave the discussion items for the end. Using this meeting structure, participants are less likely to become confused and waste time (for example, voting on a discussion item or an announcement).
             When planning a meeting, one must make sure to build in breaks for the attendees to get up and walk around; relax, make necessary phone calls and talk to one another. This time is important to the participants during long meetings and seminars because it allows everyone to recharge themselves for more listening and participation. Break-time is also the opportunity for informal networking
             Once the agenda is complete, it is important to send out the meetings invitation as early as possible. In order to have an effective meeting,
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